Terms & Conditions
These terms apply to all recording, production, mixing and studio hire bookings made with Conor Kearney, trading as “Conor Kearney Audio”, “Conor Kearney Production” and “Colibri Audio”, and take effect once a deposit or full payment has been made, or a session date is confirmed in writing (including by email or WhatsApp).
Services provided are as agreed between the parties by email, WhatsApp or other written correspondence prior to booking - this correspondence constitutes the quote for the project. Anything not covered in that correspondence is out of scope unless separately agreed in writing.
1
Scope of Services
• Production projects: a non-refundable deposit of 50% of the total project fee is payable before the first session is booked or dates are held. The remaining balance is due on completion of the Services, before final mixes, masters or stems are delivered.
• Day and half-day sessions not attached to a production project: payment in full is required upfront to confirm the booking.
• Dry hire: payment in full is required upfront unless otherwise agreed in writing.
• Alternative payment schedules (e.g. staged payments across more than two instalments) may be agreed for production projects or dry hires and do not affect the validity of these terms, provided the first instalment is paid before booking.
• Invoices are payable within 7 days of issue unless otherwise agreed in writing.
• Late payment beyond 14 days may incur a reasonable late fee and will pause further work, including revisions, until settled.
• All fees are quoted in GBP and, if applicable, exclusive of VAT.
2
Fees & Payment
Clients may request up to 3 rounds of revisions per track at no extra cost. Further rounds beyond this are billed at £30 per hour.
3
Revisions
• Files are delivered digitally via Samply (or another platform agreed between the parties).
• Delivery format and estimated turnaround will be confirmed at booking.
• Project session files are retained for a minimum of 3 months after final delivery, after which they may be archived or deleted without further notice.
4
Delivery
Cancellation & Rescheduling
• Sessions cancelled or rescheduled with less than 48 hours' notice may be charged a minimum of 50% of the session rate to cover held studio time.
• The deposit is non-refundable if the Client cancels the project entirely after booking, but may be credited toward a rescheduled project at Conor’s discretion.
• If Conor needs to cancel or reschedule (illness, equipment failure, etc.), the Client will be offered the next available session at no additional cost, and any deposit remains fully credited.
5
Ownership, Credit & Use
• The Client retains ownership of the underlying songs, compositions and performances. These terms do not transfer or affect copyright in the Client's musical works.
• Conor Kearney retains no ownership of the final recordings once paid in full, but reserves the right to keep and use rough mixes, stems or excerpts (up to 30 seconds) for their own portfolio, reel and promotional use, unless the Client requests otherwise in writing.
• Where points (a percentage of master royalties) are agreed for a specific project, this will be set out separately in writing and is not included as part of the session or production fee unless expressly stated.
• The Client agrees to suitably credit Conor e.g. “Produced/Mixed by Conor Kearney” on release materials and streaming metadata where credits are supported.
• Final mixed/mastered audio and stems are provided to the Client as part of the project fee. DAW project/session files, plugin chains and templates remain Conor's property and are not included in delivery.
6
The Client warrants that all material submitted for use in the project (including samples, loops, stems, or performances by third parties) is either original, properly licensed, or otherwise legally cleared for use. The Client agrees to indemnify Conor against any claim, loss or cost arising from a breach of this warranty.
7
Client Warranty
Studio Access & Conduct
The Client is responsible for the conduct of any guests or band members brought to sessions. Conor reserves the right to end a session early, without refund of time already booked, in the event of damage to equipment, abusive behaviour, or use of the space in a way that breaches the studio's own house rules.
8
Unreleased material shared during the project will be treated as confidential and not played, shared or promoted publicly before the Client's release date, except for the limited portfolio use described in Section 6.
9
Confidentiality
Social Media & Promotion
Conor may photograph or record behind-the-scenes content during sessions (e.g. studio photos, short clips of setup, gear, or the room, social media Stories) for use on Conor’s own social media and promotional channels. For any content containing audio of the Client's unreleased music, Conor will send the Client the specific post for approval before publishing. Once the Client's music is released, Conor is free to post content featuring that music as part of ongoing promotion, without needing approval for each individual post. The Client may request that any posted content involving them or their work be taken down, and Conor will do so on a reasonable-efforts basis, though full removal across shares or reposts by others cannot be guaranteed.
10
Each party is responsible for their own equipment and belongings brought to or used during sessions. Conor is not liable for loss or damage to Client-owned instruments, equipment or media, except where caused by his own negligence. Any Client equipment or belongings left unattended in the studio, including during breaks, is left entirely at the Client's own risk. The Client is liable for the cost of repair or replacement of Conor's equipment where damage is caused by the Client or the Client's guests. Nothing in these terms excludes or limits liability for death or personal injury caused by negligence, or for fraud or fraudulent misrepresentation.
11
Liability
These terms are governed by the laws of England and Wales, and the parties submit to the exclusive jurisdiction of the courts of England and Wales.
12
Governing Law
If any provision of these terms is found to be unenforceable or invalid, that provision will be limited or removed to the minimum extent necessary, and the remaining provisions will continue in full force and effect.
13
Severability
Entire Agreement & Variation
14
These terms, together with the scope agreed in written correspondence under Section 1, constitute the entire agreement between the parties for the project. Any variation to these terms must be agreed in writing (including by email or WhatsApp) between both parties.
Payment of a deposit or full payment constitutes acceptance of these terms.